ETO AGORA Guidance on generative AI for City of St. Louis employees

Guidance on generative AI for City of St. Louis employees

Proposed 2023-10-09 | Enacted 2023-10-09 | Official source

Summary

Advises City of St. Louis employees on generative AI use at work, covering issue areas such as the purchase of AI tools, sharing of sensitive information, review of outputs for bias and accuracy, and source attribution. Commits the Information Technology Services Agency (ITSA) to work with the Mayor's Office in evaluating AI use and developing policy when required.

  • This summary is awaiting validation (peer review by a second AGORA editor).

Key facts

🏛️ This document has been enacted by the city of St. Louis. For authoritative text and metadata, visit the official source.

🎯 This document primarily applies to the government, rather than the private sector.

📜 This document's name is City of St. Louis Information Technology Policy #2023-001 Guidance on Generative AI. AGORA also tracks this document under the name Guidance on generative AI for City of St. Louis employees.

Themes AI risks, applications, governance strategies, and other themes addressed in AGORA documents.
  • Thematic tags for this document are awaiting validation (peer review by a second AGORA editor).

Risk factors (4)

Governance strategies (3)

Full text

  • This is an unofficial copy. The document has been archived and reformatted in plaintext for AGORA. Footnotes, tables, and similar material may be omitted. For the official text, visit the original source.
  • Thematic tags for this document are awaiting validation (peer review by a second AGORA editor).
Generative Artificial Intelligence (AI) tools have been on the news a lot lately and causing understandable excitement with their potential uses. This technology will likely have a large impact on many organizations going forward. Generative AI tools can ingest vast amounts of information and generate content such as text, images, video, or audio, based on user prompts. This technology is also being incorporated into common online tools such as search engines. We are advising that employees follow these guidelines when using generative AI tools, such as ChatGPT, BingAI and Google Bard. Since the field is so new and rapidly evolving, policy around its use and mitigation of its risks are still being evaluated. In the interim, we are communicating some guidelines around its use by City employees as part of their job.

Advises employees of the City of St. Louis to follow its "Guidance on Generative AI" when using generative AI tools for work.

Advises employees of the City of St. Louis to follow its "Guidance on Generative AI" when using generative AI tools for work.

1. Use of these tools should follow the City’s Information Technology Acceptable Use Policy 2. Purchase of any AI related technology/software should be vetted through ITSA. 3. Security: if you’re using City email to logon to these sites, do NOT use your City password. Unfortunately, bad actors are also using these tools to make malware more sophisticated and thus increased awareness and caution are recommended. 4. Sensitive Information: do not utilize, upload, or include sensitive, confidential, or personally identifiable information when using these systems. 5. Bias & Accuracy: Since these tools are still maturing and the algorithms they use are evolving, there may be unintended bias or inaccurate information in the results generated. Please review content and validate information provided before relying on or publishing it. 6. Copyright and Attribution: content generated by AI systems could be protected by copyright. Further, direct use of this type of content should also be appropriately attributed to its source. 7. Disclosure and Public Records: note that any content generated, similar to existing work product, could be subject to disclosure under Sunshine Law We ask that you follow these guidelines to do your part in securing and protecting our computing resources and intellectual property. ITSA, in conjunction with the Mayor’s Office, will continue to evaluate its use and develop policy as appropriate.

Instructs City of St. Louis Employees to follow its acceptable-use policy, vet AI purchases through the Information Technology Services Agency (ITSA), avoid reusing City passwords or submitting sensitive information to AI tools, check generated content for bias and accuracy, attribute directly used content to its source, and commits ITSA and the Mayor's Office to continually evaluate AI use and further policy development when needed.

Instructs City of St. Louis Employees to follow its acceptable-use policy, vet AI purchases through the Information Technology Services Agency (ITSA), avoid reusing City passwords or submitting sensitive information to AI tools, check generated content for bias and accuracy, attribute directly used content to its source, and commits ITSA and the Mayor's Office to continually evaluate AI use and further policy development when needed.